When your pay period ends, you and your managers usually have a deadline by when all timesheets must be approved in order to transmit payroll data to your accounting system.
You can thus set an automatic pay period closing time, which both closes the pay period at the set time and reminds managers at specific times to ensure that all timesheets are approved before the closing.
Activate the automatic pay close deadline setting
Click on Settings in the left navigation menu.
Click on Attendance in the submenu.
Scroll to the bottom of the page under Pay period, toggle on Enable payroll deadline and select the pay period end and closing time.
This automatically changes the status of the pay period to Closed at the chosen time, leaving you to finalize it before exporting your payroll. Please refer to this article to find out how to finalize a payroll period.
Notifications
Setting up the automatic pay period closing setting also generates notifications to managers and administrators to remind them to approve the timesheets.
24 hours before automatic closing
Supervisors and managers receive a reminder notification to approve timesheets.
One hour before automatic closing
Supervisors and managers receive a reminder to approve timesheets.
Not sent if there are no alerts.
At the time of automatic closing
Administrators are notified.
24 hours after automatic closing
Administrators are notified.
Not sent if pay period already finalized.