Note: Only an administrator can change the status of a pay period.

To close or finalize payroll, simply click on the link next to the pay period dates and change the status, shown below:

Closed status prevents employees from modifying their timesheets, while finalized status prevents all users from modifying timesheets.

If you need to reopen a pay period that has already been finalized to make changes, you can do so by clicking on finalized to open it; once you've made your changes, close it again to avoid further, unwanted changes.

To finalize your pay period, you need to ensure that all timesheets are approved.

Blocking alerts prevent you from changing the status of the pay period until they're managed; non-blocking alerts can be ignored.

Pro tip: Though some alerts can be ignored, we always suggest you verify your timesheets and approve everything before finalizing your pay period.

These alerts must be managed in order to change the status of your pay period.

You will receive an error message shown below if you try to finalize a pay period without having approved them:

These alerts do not need to be managed in order to change the status of your pay period, but we strongly recommend that you review them.

For more information on how to ignore non-blocking alerts, see this article.