By default, an employee is always available. However, you can change that by adding unavailable and preference periods to each employee to add extra information when creating the schedule.
Access an employee's availability
From the employee's profile. This can be done by clicking on their name in the Schedule, or by going to HR > Employees.
Select Availability from the left menu, and chose the desired week.
Click the + icon to add availability details.
Entering the availability
IMPORTANT: Creating a set of availability without an end date will override all existing availability. If you want to add different availability for different moments, it's recommended to not use recurrences or creating the availability in chronological order.
Indicate if this is All day or between select hours.
Confirm if this preference will apply to the whole week or not.
If not for the whole week, select which days apply to the unavailability.
Additional options
In addition, you also have the following options:
Set a Recurrence for the availability you have created, with the option to set an End date for this.
Set a minimum and maximum hours that the employee is available this week.
Add any additional notes for the details you have added.
You can determine if the week template can repeat and it's possible to add an end date. You can also add desired hours to the mix. If you do so,
See the availability in the schedule
In the schedule you will now see lines of color to visualize the unavailability and the preferences. You can find more information on how these are useful in this article.
