If you want your employee's clock-in times to match their schedules, you can activate automated clock-in times.
Note: Breaks are not rounded.
Automation
Automation aligns the clock-in and clock-out times with the times that the employee is scheduled.
How the automation works
Shift start time rounding is used to round any clock-in time back to the scheduled time, based on the rounding interval you set.
You can:
Automatically adjust early clock-ins to the scheduled start time, within a specified time window (such as 15 minutes).
Example:
Employee A is scheduled to start at 8:00 a.m. and clocks in at 7:58 a.m. It is within 15 minutes, so the clock-in time will be adjusted to 8:00 a.m. automatically.
Employee B is scheduled to start at 8:00 a.m. and clocks in at 7:44 a.m. It is not within 15 minutes, so the clock-in time will remain the same.
Automatically adjust late clock-outs to the scheduled end time, within a specified time window (such as 15 minutes).
Example:
Employee A is scheduled to end at 4:00 p.m. and clocks out at 4:03 p.m. It is within 15 minutes, so the clock-out time will be adjusted to 4:00 p.m. automatically.
Employee B is scheduled to end at 4:00 p.m. and clocks out at 4:16 p.m. It is not within 15 minutes, so the clock-out time will remain the same.
Automatically round clocking times based on a selected interval and tolerance (for example, round to the nearest five minutes, tolerance set to half the rounding interval).
Example:
Employee A clocks in at 8:03 a.m. Because the rounding interval is five minutes, their clock-in time will be rounded to 8:05 a.m., since it is more than halfway between 8:00 a.m. and 8:05 a.m.
Employee B clocks out at 4:03 p.m. Because the rounding interval is five minutes, their clock time will be rounded to 4:05 p.m., since it is more than halfway between 4:00 p.m. and 4:05 p.m..
Activate the automation
An administrator can activate the rounding of entries by following these steps:
Go to the Atlas Scheduling > Settings tab of the main menu.
Click on the Attendance submenu option.
Scroll down to the Automation section.
Activate the settings of your choice from Time entry adjustments and Rounding rules.
Set the time window: for example, five minutes and Save.
Conditions where automation applies
For automated clock-ins to work, these time entries must have been clocked in by your employees.
Any entries that have been clocked in automatically (by Atlas) or that have been manually entered by you or your staff are not rounded.
Additionally, rounding automation works in real time, so it will only work if your schedule was published before the scheduled shift.