The regulations require that every employer makes a suitable and sufficient assessment of the risks to the health and safety of their employees whilst they're at work, as well as other people who might be affected by the work.
A Risk Assessment is simply a process of carefully examining what could cause harm to people in the workplace environment and then deciding what precautions should be taken to prevent or minimize harm.
Locating the Risk assessments page
From the left-hand navigation menu, click on Health and Safety > Risk Assessments.
From the landing page, you can do the following:
Search using the filters, such as name or reference number.
Use the status tabs to differentiate between Live (approved by your organization) and other status'.
View pre-created Examples of typical Risk assessments.
Creating a Risk assessment
From the Risk assessment page, click the Add Risk Assessment button to create from scratch.
1. General Details
Fill out the General Detail step with the following information:
Name (Atlas will automatically match you up with an existing template if it matches)
Description
Reference number (Optional)
The name of the Assessor (IMPORTANT: User must have the permission to complete Risk assessments to be able to be selected.)
The Assessment date
Set the Review schedule
Next, select the location where the Risk assessment took place:
One of your existing sites
Add an address
Select who might be affected (Optional)
Finally, select the Settings for the Risk assessment:
The Assessment header
How you will rate each assessment, if at all
The Rating method you would like to use:
A likelihood x Severity matrix
A Low/Medium/High rating
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2. Hazards & Controls
In the next step, you will select from a list of pre-determined hazards that apply to the assessment, and list the relevant controls for these risks. If you cannot find what you are looking for in this list, you can click New Hazard to create one from scratch.
After selecting a Hazard, you will be asked to confirm the following:
The hazard's Name
A Additional Information of the hazard.
Select a Hazard icon.
List who might be harmed by the hazard, and how.
Select the Controls you have in place for this hazard.
If you cannot find what you are looking for in this list, you can click New Control to create one.
Rate the risk, according to the Rating method you used in Step 1.
Provide any additional controls and/or supporting images.
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3. Additional Information
Here you can provide any additional supporting information that will assist in controlling the risk:
Operation procedures, such as instructions for complicated machinery or help for an inexperienced workforce.
Supporting documentation, such as material safety data sheets, a floor plan or specific equipment certificates.
4. Preview
With the Risk Assessment complete, you can now preview the details of what you have created before taking additional action. The summary can be viewed online, or you can generate a PDF document for download. You can also choose to include:
Page breaks
Hazard description
Risk assessment explanation
Acknowledgement block
Users with the appropriate permissions to do so can Approve the Risk Assessment by clicking the button in the top-right corner. Clicking the Actions icon (...) will also give you the option to:
Email
Print
Download
Update
Copy
Once approved, the PDF will be available under the Documents section, located under Company documents > Health and safety documents > Health and safety documents suite. These documents can be distributed to other employees should you wish to.