When your pay period ends, you and your managers usually have a deadline by which all timesheets must be approved in order to transmit payroll data to your accounting system.
It is therefore possible to set an automatic pay period closing time, which will close the pay period at the set time, but also send reminders to managers at specific times to ensure that all timesheets are approved before the set time.
Activate the automatic pay close deadline setting
Click on Settings in the left-hand navigation menu.
Click on Attendance in the submenu
Scroll to the bottom of the page under Pay period, toggle on the Enable payroll deadline and select the pay period end and closing time.
This will automatically change the status of the pay period to Closed at the chosen time, leaving you to finalize it before exporting your payroll. Please refer to this article to find out how to finalize a payroll period.
Notifications
Setting up the automatic pay period closing setting also generates notifications that are sent to managers and administrators to remind them to go and approve the attendance sheets.
24 hours before automatic closing:
Supervisors and managers receive a reminder notification to approve timesheets
1h before automatic closing:
Supervisors and managers receive a reminder to approve timesheets.
Not sent if there are no alerts
At the time of automatic closing:
Administrators are notified
24 hours after automatic closing:
Administrators are notified
Not sent if pay period already finalized