Important: Holidays can be created en masse or individually in the scheduler. Holidays can also be created in the timesheets directly. To create a holiday for one employee, add time off and select the Automatic calculation option.
You can set a rule when creating time off to calculate the holiday pay for each employee. You can set the rule while creating time offs in bulk.
Note: This feature is only available for Atlas Scheduling users.
Create a public holiday in the schedule
Bulk time off creation
Access the the bulk time off creation window from Atlas Scheduling > Schedule > More (...) button, then click Create multiple time off. From here, you can choose the date, and the time off type: for example, Holiday.
How to proceed when your employees are assigned to more than one location
If you have employees working in different locations that are entitled to different holidays (for example, a site in Ontario, and another in Quebec), you must ensure that each employee gets the holidays applicable to them.
You can use the Employee with this main location filter to narrow the scope, allowing you to create these holidays for each location:
If you do not select this filter, the holiday will be created for all locations assigned to your employees, which will result in multiple time off entries for each employee with more than one location.
Date and time off type
Select the date when you will pay the holiday.
Select the correct time off type.
Calculation rule
Select Automatic hours calculation method.
Select the date range that must be accounted for.
Hours calculation
You can choose to divide worked hours by a predetermined number of days (for example, 20).
You can choose to divide worked hours by the number of days the employee worked during the interval.
Note: Depending on the jurisdiction or industry you work in, pay for holidays may be calculated differently. If you have questions, please consult an HR expert, like our Live HR Advice team.
Reporting to timesheet
The day of the holiday, Atlas Scheduling automatically creates a time entry for each employee selected. The number of hours won't be calculated until then.
Pro tip: If you forgot to create the holiday in advance, you can always create it manually under the timesheets!
The next time you export the payroll, the column Holiday will show the number of hours resulting from the hours worked and the rule that you have set.
