By default, the organization settings apply to every employee. However, some of our Time & Attendance settings can be scoped at the employee level. This can be particularly useful for employees who:
Don’t need to clock in (such as managers)
Require stricter or looser clocking rules
Work in certain positions
Accessing an employee's Attendance settings
To access individual settings:
Go into the employee profile via HR > Employees.
Click on Settings, and then scroll down to the Time and Attendance options.
Employees that don't need to clock
If an employee isn't requires to clock in, you may check This employee does not need to clock in or out (scheduled hours will be used). Scheduled hours will be directly sent to the timesheets as the shifts are completed
IMPORTANT: The automatic transfer will take place after the end of the scheduled shift. Changes from past scheduled shifts won’t carry over. See this article for more details.
Ways to Clock
If a mandatory clocking radius is activated for your organization, you can override the organization settings and dictate how this employee can clock in:
Whether they can sign in using the website, mobile app, either or neither.
Allow clocking in or out with if outside the set radius.
Allow employee to amend their own timesheets.
Override the organization's time clock settings
This employee needs to be scheduled to clock in
If you activate this setting, it will prevent the employee from clocking if a shift was not planned for that time. You can also give him/her a time window within which clocking in advance will be allowed
Use the shift's planned start time when this employee clocks earlier
IMPORTANT: This setting is strongly recommended.
Whenever the employee clocks in earlier than planned and within the specified time window, the timesheet will automatically set the clock-in time to the planned start time. However, If the employee clocks before the window, the time entry will not be applied.
IMPORTANT: If the employee clocks in late, Atlas Scheduling will not re-adjust the time entry.
Use the shift's scheduled end time when this employee clocks out later than scheduled
Same concept as the clock in time but for the Out time - Whenever the employee clocks out later than planned, the timesheet will bring back the clock-out time to the planned end time. However, all clock out times that will be after the affected window will not be adjusted and will require approbation.
IMPORTANT: If the employee clocks out before the scheduled end, Atlas Scheduling will not re-adjust the time entry.
Hours staggering
You can override the organization's work hours staggering settings for an individual employee, and in addition choose to spread the employee's work hours over the entire pay period.
Biometry
IMPORTANT: If the option to take a photo when your employees clocks on a fixed terminal is activated, you will have this setting activated in your employees profile.
In the event that an employee does not give his consent for the biometric analysis to be performed, you will have to deactivate it by clicking on it .